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Policy management sized for a critical access hospital

The same accreditation obligations as a 600-bed system, handled by one person wearing three hats — without a platform priced for a health system.

A surveyor asks for a policy. Not just the policy — the current version, when it was last reviewed, who approved it, and proof that the staff who follow it have read it.

If that takes an afternoon of searching a shared drive and a sign-in sheet in a binder, this is built for you.

What it does

Versions that hold up

Every publish snapshots an immutable version. The current one is obvious; the history is intact and dated.

Approvals with a trail

Multi-step review and approval, recorded. Who approved what, and when, without reconstructing it from email.

Acknowledgements, tracked

Who has read what, who hasn't, and automatic reminders. The report a surveyor asks for is a report, not an afternoon.

Review dates that chase you

Scheduled review cycles with notifications before a policy goes stale, not after someone notices.

Lippincott sync

If you already license Lippincott Procedures, pull it in rather than re-keying it. Optional add-on.

On a phone, offline

Staff read policies and acknowledge them from a phone, including where the signal is poor.

Priced so one person can approve it

$6,000 / year

One critical access or rural emergency hospital. Every member of staff included, no per-seat counting.

Every nurse has to acknowledge policies — charging per seat would penalise the exact thing the software exists to produce.
$500 a month sits under most signature thresholds, so it needn't go to a board.
Larger hospitals and multi-facility systems are priced separately — this rate is for small rural facilities, where it is meant to be an easy yes. Lippincott sync is $2,400/yr extra.
Implementation is waived for our first ten facilities.

Being straight with you

This is new, and you would be an early customer. We have no wall of hospital logos to show you because there isn't one yet. What there is: a finished, working platform — authoring, versioning, workflows, acknowledgements, audit logging, reporting, SSO, a mobile app — built specifically around accreditation rather than adapted from generic document storage.

Being early means the price is low, you get implementation free, and the roadmap bends toward what you actually need. It also means you'd be taking a chance on a small vendor. That's a real trade and you should weigh it.

You can see it running. The platform is live at policies.somexai.com. There is no public sandbox yet, so ask and we will walk you through a real facility set-up rather than a canned demo.

On security: the platform stores policies, staff acknowledgements and audit logs — not patient records. We're happy to complete your security questionnaire, and we'll tell you plainly where we are rather than claiming a certification we don't hold.